Label
DPU081523SEWCONTRACT
Utilities Administration
Cindy Geronimo (x2363)
Revised
Title
Authorizing the Mayor to enter into five-year contract with Smart Energy Systems, Inc. dba Smart Energy Water (SEW) for the purpose of implementing of and subscription to a new utility customer portal; authorizing the appropriation and expenditure of $100,000 from the Water Replacement Fund and $90,000 from the Sewer Replacement Fund; authorizing annual subscription payments subject to appropriation; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
In coordination with the city project consultant Deloitte Consulting LLP, SEW has been selected as the vendor to build the customer portal for the AMI network. This new portal will be a cloud-based platform that provides water utility customers with real time information that allows them to manage services, view and pay bills and monitor usage. It also opens up additional communication channels to ensure customers are continuously updated.
Summary
NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:
SECTION 1. That the Mayor is authorized to enter into a five-year contract with SEW for the implementation of and subscription for a new utility customer portal, upon such terms and conditions shall be approved by the Director of Public Utilities and the Director of Law.
SECTION 2. That the appropriation and expenditure in an amount not to exceed $100,000 is authorized from the Water Replacement Fund, Account Code 6063-31000-4UC5323STDSTD and the appropriation and expenditure in an amount not to exceed $90,000 is authorized from the Sewer Replacement Fund, Account Code 6073-31000-4UC5323STDSTD, for the new utility customer portal.
SECTION 3. That, subject to appropriation, the annual expenditure of funds for the yearly subscription payment is authorized in an amount not to exceed $125,000 over the term of the contract.
SECTION 4. That the Finance Director is authorized to issue warrant or warrants against the above-mentioned account codes in amounts not to exceed those authorized above in payment of the above authorized obligations upon presentation of the proper voucher or vouchers.
SECTION 5. That the disappropriation of any remaining budget to fund balance is authorized at project closeout.
SECTION 6. That this Ordinance is declared to be an emergency measure and shall be in force and effect from and after its passage. The reason for the emergency lies in the fact that this ordinance is necessary for the immediate preservation of the public peace, health, safety, and property and for the further reason that this Ordinance must be immediately effective in order to allow for the timely implementation of the new utility customer portal.
Vote on emergency clause: yeas _____, nays _____.
Passed: _________________, as an emergency measure: yeas _____, nays _____.
Attest: ________________________ __________________________________
Clerk of Council President of Council
Approved: _____________________ __________________________________
Mayor
I hereby certify that the above is a true and correct copy of an Ordinance passed by Council ________________________.
Attest: ________________________
Clerk of Council