Label
Case Management Software $150,000
Toledo Police Department
Lt. James Brown (x3203)
Revised
Title
Authorizing the mayor to enter into a software expansion and customization agreement with Emprise Technologies, LLC for case management software; authorizing the expenditure of an amount not to exceed $150,000 from the Operation Grants Fund; waiving the competitive bid requirements of Chapter 187 of the Toledo Municipal Code; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
A request for proposal was posted on Planet Bids in 2020 for a new case management system. The winning bidder was Emprise Technologies, LLC located in Toledo, Ohio. This grant expenditure is for the continued expansion and customization of this system. The first phase of this project was funded by a $15,000 Project Safe Neighborhood grant (2019-PS-PND-PSN-439) (Ord. 300-20) and $104,226 from the Law Enforcement Trust Fund (Ord.468-20). This $150,000 expenditure is funded from the 2020 Crime Gun Intelligence Centers Grant (495-20).
Summary
NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:
SECTION 1. That the mayor is authorized to enter into an agreement with Emprise Technologies, LLC for case management software under such terms and conditions deemed acceptable by the Director of Police Operations and the Director of Law.
SECTION 2. That an expenditure of an amount not to exceed $150,000 is authorized from the Operation Grants Fund, Account Code 2016-52000-3G01435STDSTD; for the purpose listed in Section 1.
SECTION 3. That this Council finds and determines it in the best interest of the city to waive the competitive bidding requirements of TMC Chapter 187 for the reason that Emprise Technologies, LLC was the lowest and best bidder for this case management software in 2020 and the continued expansion and customization of this software considering the recent competitive procurement process provides uninterrupted law enforcement software access at a competitive price.
SECTION 4. That the Finance Director is authorized to draw her warrant or warrants against the above-mentioned Account Codes in amounts not to exceed $150,000 in payment of the obligations authorized above upon presentation of the proper voucher or vouchers.
SECTION 5. That this Ordinance is declared to be an emergency measure and shall be in force and effect from and after its passage. The reason for the emergency lies in the fact that it is necessary for the immediate preservation of the public peace, health, safety, and property and for the further reason that this Ordinance must be immediately effective in order to provide uninterrupted law enforcement software access.
Vote on emergency clause: yeas _____, nays _____.
Passed: _________________, as an emergency measure: yeas _____, nays _____.
Attest: ________________________ __________________________________
Clerk of Council President of Council
Approved: _____________________ __________________________________
Mayor
I hereby certify that the above is a true and correct copy of an Ordinance passed by Council ________________________.
Attest: ________________________
Clerk of Council