Label
Cityworks Software
Information Technology/Building Inspection
Anne Bennett (x1493), Ken Fisher (x1229)
Revised
Title
Authorizing the mayor to enter into an amended agreement with Cityworks PLL for User Acceptance Testing (UAT) for the Cityworks PLL software implementation; authorizing the expenditure of $45,000 from the Information Technology Fund for said programs and services; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
Ordinance 367-20 authorized the expenditure of funds for the implementation of Cityworks PLL (Permits Land and Licensing) and associated software and integration, including the public-facing permit application portal. In October 2023 Ordinance 529-23 was approved to include an additional department in the implementation. These implementation efforts include a four (4) week User Acceptance Testing (UAT) period to validate the product’s functionality. During this initial UAT period, several changes were identified that would create a more user-friendly experience for residents, and additional time is needed to further test and refine these changes. This ordinance authorizes extended UAT to further allow testers to identify and correct any additional issues with the software. This implementation project was initially competitively bid in accordance with Toledo Municipal Code Chapter 187.
Summary
NOW THEREFORE Be it ordained by the Council of the City of Toledo:
SECTION 1. That the mayor is authorized to enter into an amended agreement for the implementation of Cityworks PLL software, and other integration software programs and services as needed, upon such terms and conditions are deemed proper and requisite according to the Director of Law and the Director of ICT.
SECTION 2. That the expenditure of an amount not to exceed $45,000 is authorized from the Information Technology Fund Account Code 7084-17500-1144004ICTADM for additional User Acceptance Testing of Cityworks PLL.
SECTION 3. That the Finance Director is authorized to issue warrant or warrants against the above-mentioned Account Code in payment of obligations authorized above in an amount not to exceed $45,000 upon presentation of proper voucher or vouchers.
SECTION 4. That this Ordinance is declared to be an emergency measure and shall be in force and effect from and after its passage. The reason for the emergency lies in the fact that same is necessary for the immediate preservation of the public peace, health, safety and property, and for the further reason of ensuring timely implementation of this project.
Vote on emergency clause: yeas _____, nays _____.
Passed: _________________, as an emergency measure: yeas _____, nays _____.
Attest: ________________________ __________________________________
Clerk of Council President of Council
Approved: _____________________ __________________________________
Mayor
I hereby certify that the above is a true and correct copy of an Ordinance passed by Council ________________________.
Attest: ________________________
Clerk of Council