Label
Vendor Portal
Finance Department
Thomas Skrobola (x1648)
Revised
Title
Authorizing the Mayor to award a contract for a period not to exceed five years for the implementation of and licensing for an online vendor portal software solution; authorizing the appropriation and expenditure of an amount not to exceed $80,000 from the Capital Improvement Fund for the implementation; authorizing the expenditure of an amount not to exceed $40,000 annually for up to five years for licensing; waiving the formal competitive procurement requirements of TMC Chapter 187; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
The city is in need of a software solution to create a secure environment for the collection and integration of sensitive vendor information within the financial system. Currently, banking information and other personal identifying information (PII) is gathered through email and paper forms, which have to be manually entered by city staff into the financial system. In order to achieve the desired level of security and streamline the vendor registration process, the Finance Department requests to procure a software solution that will directly interface with the city's SAP-ERP system.
This ordinance also requests the waiver of formal competitive bidding requirements of TMC Chapter 187. The Finance Department has begun the process of soliciting informal bids for this project. The waiver would allow the city to expedite the implementation of the vendor portal as soon as possible.
- The total amount of funds requested: $80,000 for implementation and $40,000 for licensing
- The expenditure budget line item: 5040-14700-8CP2040VENPOR
- New revenue generated (operational revenue, grants, if any): none
- Revenue budget line item (if any): none
- Are funds budgeted in the current fiscal year (yes/no)?: no
- Is this a capital project (yes/no)? yes
- If yes, is it new or existing (new/existing)? n/a
- What section of the City's Strategic Plan d...
Click here for full text