Label
DPU041619Consultingandadivisoryservices
Department of ICT / Department of Public Utilities
Anne Bennett (x1493), Ed Moore (x1845)
(Revised)
Title
Authorizing the mayor to enter into an agreement with Meyer Hill Lynch and LSI in the Department of Public Utilities for consulting and advisory services for the purpose of engaging consulting resources related to changes in SAP hosting and the consequential need to immediately subscribe to and implement new customer relationship management (CRM) software; waiving the competitive bidding requirements of TMC Chapter 187; authorizing the appropriation of $92,500 from the unappropriated balance of the Water Replacement Fund and operating transfer of same to the Water Operating Fund; authorizing the appropriation of $96,800 from the unappropriated balance of the Sewer Replacement Fund and operating transfer of same to the Sewer Operating Fund; authorizing the appropriation of $10,700 from the unappropriated balance of the Storm Water Replacement Fund and operating transfer of same to the Storm Water Operating Fund; authorizing the appropriation and expenditure in an amount not to exceed $92,500 from the unappropriated balance of the Water Operating Fund; authorizing the appropriation and expenditure in an amount not to exceed $96,800 from the unappropriated balance of the Sewer Operating Fund; authorizing the appropriation and expenditure in an amount not to exceed $10,700 from the unappropriated balance of the Storm Water Operating Fund; and declaring an emergency.
Body
SUMMARY & BACKGROUND:
This ordinance requests waiving the competitive bid process and authorizes the expenditure of 2019 operating budget funds for consulting services for the Department of Public Utilities (DPU). The DPU plans to expend funds for the following:
Meyer Hill Lynch - An amount not to exceed $100,000 to backfill for the ICT Director, to allow said director to work on emergent hosting issue and CRM implementation. Meyer Hill Lynch currently provides the City of Toledo infrastructure support services and as such is the only vendor with complete knowledge of our infrastructure and related project portfolio. The immediate need for services does not allow for the time necessary to bring another vendor up to speed.
LSI - An amount not to exceed $100,000 for advisory and/or program management services related to the upgrade then move of ERP systems and the implementation of CRM software. LSI has a unique skill set, employing team members with SAP Industry Solution for Utilities and SAP Public Sector Solution. The limited time we have available to upgrade then move to a new hosting center and implement new CRM does not allow time to find another vendor with this unique combination of skills.
This work is necessary to maintain and provide reliable systems that support the demands in the City of Toledo Department of Public Utilities.
Summary
NOW, THEREFORE, Be it ordained by the Council of the City of Toledo:
SECTION 1. That the mayor is authorized to enter into agreements with Meyer Hill Lynch and LSI for professional consulting services upon such terms and conditions shall be approved by the Director of Public Utilities and Director of Law.
SECTION 2. That this Council finds it in the best interest of the City to waive the competitive bidding requirements of Toledo Municipal Code Section 187 for the reason that contracting with Meyer Hill Lynch allows us to work with a vendor that has complete knowledge of our infrastructure, and contracting with LSI gives the City access to their knowledge and skills with SAP and ERP systems.
SECTION 3. That the sum of $92,500 is appropriated from the unappropriated balance of the Water Replacement Fund to Account Code 6063-32000-558100-4000511STDSTD; and further authorizing the operating transfer of said amount to the Water Operating Fund, Account Code 6060-32000-408690-4000511STDSTD.
SECTION 4. That the sum of $96,800 is appropriated from the unappropriated balance of the Sewer Replacement Fund to Account Code 6073-36000-558100-4000508STDSTD; and further authorizing the operating transfer of said amount to the Sewer Operating Fund, Account Code 6070-36000-408690-4000508STDSTD.
SECTION 5. That the sum of $10,700 is appropriated from the unappropriated balance of the Storm Water Replacement Fund to Account Code 607D-37000-558100-4000552STDSTD; and further authorizing the operating transfer of said amount to the Sewer Operating Fund, Account Code 607A-37000-408690-4000552STDSTD.
SECTION 6. That an expenditure in an amount not to exceed $92,500 is authorized from the Water Operating Fund, Account Code 6060-32000-4000511STDSTD.
SECTION 7. That an expenditure in an amount not to exceed $96,800 is authorized from the Sewer Operating Fund, Account Code 6070-36000-4000508STDSTD.
SECTION 8. Than an expenditure in an amount not to exceed $10,700 is authorized from the Storm Water Operating Fund, Account Code 607A-37000-4000552STDSTD.
SECTION 9. That the Director of Finance is authorized to issue his warrant or warrants against the account codes listed in Sections 6, 7, and 8 in an amount not to exceed $200,000 in payment of the obligations authorized in Section 1 upon presentation of the proper voucher or vouchers.
SECTION 10. That this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage. The reason for the emergency lies in the fact that this Ordinance is necessary for the immediate preservation of the public peace, health, safety and property, and for the further reason that this Ordinance must be immediately effective in order for the City to maintain and improve its customer service and finance health.
Vote on emergency clause: yeas _____, nays _____.
Passed: _________________, as an emergency measure: yeas _____, nays _____.
Attest: ________________________ __________________________________
Clerk of Council President of Council
Approved: _____________________ __________________________________
Mayor
I hereby certify that the above is a true and correct copy of an Ordinance passed by Council ________________________.
Attest: ________________________
Clerk of Council